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Manuscript Submission

on . Posted in Ichnia 2012

Manuscript Submission


Information for Authors

All submissions to the Conference volume should be e-mailed to Duncan.

Our aim with the book is to showcase the current state-of-the-art ichnology in much the same way as Crimes’ Trace Fossils 1 and 2 in the 70’s. Papers/articles should be short and carefully written. The language of publication will be English, authors with English as a second language are encouraged to have their work pre-reviewed by a first language English speaker to help with the reviewing process.

The book will be an e-book published by the Geological Association of Canada, this should keep costs down and make the work more accessible to researchers, students and industry alike.


Editorial Committee:

1. Duncan McIlroy

2. Liam Herringshaw

3. Richard Callow

4. Suzanne Dufour





Manuscript deadline ______________ 1st March 2013

Receipt of all reviews _____________ 1st July 2013

Corrected manuscripts ____________ 1st September 2013

Layout, copyediting ______________ Fall of 2013

Publication _____________________ Summer of 2013


Some Warnings!

The manuscript submission deadline is a hard deadline. We will not accept manuscripts after the 1st March.


Papers longer than 11 printed pages will not normally be accepted.


The deadline for receipt of corrected manuscripts is also a hard deadline. If you cannot correct your manuscript within two months of receipt of the reviews we will have to regretfully drop your manuscript from the volume. The reason being that it is unfair to the other authors to have their work delayed.


Should we have to drop your paper because of slowness in correcting your manuscript, the editorial committee will be happy to write a covering letter for you to help with your submission to another journal explaining our review process. This will perhaps help in timely publication of your work elsewhere.


How to submit your manuscript

When submitting a manuscript, it is recommended that you have the following to hand:

  • all authors' first, middle names/initials and last names
  • all authors' full postal and email addresses
  • title and running title
  • abstract (200 word limit)
  • manuscript files in .doc or .rtf formats
  • figures/images in .tif .ai or .eps format
  • tables in .xls, or .doc formats
  • covering letter (which the referees will see)
  • abstracts of any related papers that you have in press (submit as supplemental files)


Papers longer than 11 printed pages will not normally be accepted.


There are approximately 1000 words on a printed page. You will need to allow page space for figures and tables, and allow a quarter page for the title, authors and affiliations.

Papers are accepted on the understanding that they have not been submitted or published elsewhere and become copyright of the Geological Association of Canada.


Papers are also accepted on the understanding that all authors consent to the submission. All authors should have seen and approved the version that you submit.


How to calculate the length of your manuscript

Titles, authors and affiliations: for a short title and one author, allow 100 words; for a longer title and/or several authors and affiliations, allow up to 300 words.

Abstract: straightforward word count

Text: straightforward word count (1000 words = 1 page)

References: allow 52 references per page

Figures/Tables: single column;double column figures and full page andscape figures should be incorporated into your length estimate.

Figure/Table captions: straightforward word count.


Please do this exercise on your manuscript so that you don't waste the editor's time, because "papers longer than 11 printed pages will not normally be accepted".


Papers should be arranged as follows:

  • Title: brief and specific; followed by name(s) and address(es) of authors(including email address of corresponding author)
  • Abstract: this must be understandable without reference to the paper, and should not exceed 200 words
  • Main body of paper: subdivided into 1st, 2nd and 3rd order headings; omit heading 'Introduction'
  • Acknowledgements (if any)
  • References: in full; authors' names must be keyed as capitals and lower case
  • Tables: each as a separate file
  • Figure captions (you will need to paste these with the figures)
  • Figures in separate files (.eps; .tif or .ai please). Contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you really can’t manage to submit your figures in any of these formats.


Refereeing and editing

The scientific editor will send your paper to at least two referees.


The scientific editor will handle the papers through the reviewing and scientific editing procedure and approve the finalized script for publication.


We expect the reviewing and editing procedure to take about two to three months in the case of a paper requiring little revision. We are of course dependent on the goodwill of the rest of the ichnological community to achieve these targets (you may well be asked to act as a referee yourself).

Attendance at the meeting does not guarantee publication of the submitted manuscript, which will be subject to normal peer review. Editorial decisions will be final and not negotiable.


Colour charges

The book will be in digital format, as such there will be no colour charges, but all IMAGES SHOULD USE RGB COLOURS.


The paper will be copyedited and then sent to an external typesetter


The production process will take some time because of the large number of manuscripts that will be handled simultaneously. See timeline above



Detailed Instructions For Authors:


Spelling and grammar will be English rather than American English (sorry N. Americans)


You can find some good instruction here from the Journal of the Geological Society, London




These will follow the format of the Geological Society London (for the simple reason that DMc used to be an editor for them and it will ease the production process.


Again you can find detailed instructions here from the Journal of the Geological Society, London



Citing unpublished work


Work published in abstract volumes is not considered citeable. The editors will remove these from your text.


Reference to unpublished theses is acceptable.


Manuscripts “in-press” are citeable, manuscripts “in review” are not. If you want to cite a work in press you will need to provide a copy of the page proofs to the reviewers.


As a tip...... citing a paper at the end of a sentence is tidier than putting them up front, it generaly leads to shorter sentences and encourages the use of original wordage apart from anything else.


For Example:


Bloggs (1981); Smith et al (1999) and Herringshaw & McIlroy (2010) consider that blah blah and blah blah are the cause of sediment grain transport in burrows.


Is harder to read than:


blah blah and blah blah cause sediment grain transport in burrows (Bloggs 1981; Smith et al. 1999; Herringshaw & McIlroy 2010).